Board of Selectmen Meeting Minutes
Village Station – 32 North Street
June 26, 2003 – 6:30 PM
Attendance:
· Selectmen - Donald Fiske, Sr., Karen Schlegel, Timothy Spang, Robert Sullivan and Russell Davenport
· Others - Nathan Poore (Town Manager) and approximately 10 people from the public.
1. Call to Order.
D. Fiske called the meeting to order at 6:30 PM.
D. Fiske welcomed each member of the Board.
D. Fiske announced that three local residents have recently achieved certification to serve on the York County Hazardous Materials Response Team and received training through the York County Emergency Management Agency. D. Fiske recognized two of the residents who attended the meeting (Allan Moir and Mark Auld) and one member who was unable to attend the meeting (Barry Jones).
2. Approve the June 12 and 14, 2003, meeting minutes.
D. Fiske announced that the meeting minutes were not yet ready for approval and that they would be placed on the July 10th meeting agenda.
3. Public Forum (This is an opportunity for anyone who wants to address the Board of Selectmen with any issue that is not on the agenda.)
D. Fiske announced that the public forum portion of the meeting would be placed at the beginning of the meeting. There were no comments made by members of the public in attendance.
4. Appointments to several Boards and Committees.
D. Fiske stated that it may be prudent to wait another two weeks to see if there are any additional interested individuals who may be willing to serve on Boards and Committees.
R. Davenport moved the appointments to Boards and Committees be tabled to the next regular meeting. K. Schlegel seconded the motion. There was no discussion. The motion passed 5-0.
5. Appoint a Kennebunkport representative to a York County committee to study the need to revise the York County Charter.
R. Davenport announced that he would be willing to serve on the committee.
K. Schlegel move to appoint R. Davenport to the committee. R. Sullivan seconded the motion. There was no discussion. The motion passed 4-0-1.
6. Request from Joanne Hart of 12 Wildwood Avenue to close a portion of Bartlett Street between Crescent Avenue and Wildwood Avenue for an annual neighborhood block party on July 4, 2003 from 5:00 to 8:00 PM.
R. Sullivan moved to grant the request to close a portion of Wildwood Avenue. K. Schlegel seconded the motion. There was no discussion. The motion passed 5-0.
7. Accept an easement deed from Arthur and Shirley Leach that will grant the Town certain rights with regard to drainage.
D. Fiske requested N. Poore to provide a brief history and explanation of the easement deed. N. Poore explained that the property owners had requested the Town to pay for a portion of work being performed on their property that would improve drainage on both the private property and a Town road, Turbats Creek Road. The request also included the Town sharing some of the expenses associated with the work because there would be improvements made to the Town road. The Board of Selectmen earlier agreed in the fall of 2002 to pay for $500 to $700 of the work so long as the Town was granted an easement to drain surface water from the Town road onto the private property and that the property owner pay for legal work associated with the drafting of an easement. N. Poore also stated that Town Meeting had
recently approved authorizing the Board of Selectmen to accept such an easement. N. Poore recommended paying the amount of $700 minus $200 in legal expenses for a net amount of $500.
K. Schlegel moved to accept the easement. R. Sullivan seconded the motion. There was no discussion. The motion passed 5-0.
8. Discussion about Parsons Way issues.
D. Fiske explained that the Town Meeting recently approved an amendment to the Administrative Code that formerly established the Parsons Way Committee, which has been in existence as an informal committee since the fall of 2002.
R. Sullivan asked about any budget impacts associated with maintaining Parsons Way. N. Poore explained there could be and also mention that his office and that of the Highway Superintendent needed clear direction regarding acceptable maintenance practices.
The Board indicated that they would like to discuss this matter in more detail at the July 10th meeting and to have the present chairman of the committee attend the meeting. The Board also mentioned that appointments to the committee would have to be considered.
9. Execute a Participation Agreement and Declaration of Trust with the Maine Municipal Employees Health Trust as authorized at the June 14, 2003 Town Meeting, Article 13.
N. Poore explained that this action was necessary to remain in the Health Trust. He explained the nature of the changes to the Health Trust were associated with how the Trust changed recognition from a Federal to a State recognition and that there were no other substantive changes that could impact the Town. The Board asked if the Town Attorney should review the documents and N. Poore explained he did not think it was necessary.
K. Schlegel moved to approve the agreement and declaration of trust and to authorize the Town Manager to sign the agreement on behalf of the Town and Board of Selectmen. R. Davenport seconded the motion. There was no discussion. The motion passed 5-0.
10. Other Business.
R. Sullivan asked why the list of Board and Committee appointments was missing the Shade Tree Committee, Sidewalk Committee, Youth Services Committee, and Road Book Committee. N. Poore explained that he would find out why they were missing from the list and provide an amendment to the list for the Board within a week.
R. Sullivan made a recommendation for the Board to consider the establishment of a committee that would review the policies and ordinances of the Town and to have the committee make recommendations to improve the operations and efficiencies in operations. He also suggested the following individuals to serve on the committee: Mike Weston, Bobby McCrillis, Ed Fitzpatrick, Leo Martin, Dave Koester, and Mike Brown. There was some discussion by other Board members about the idea and it was decided that this item should be further discussed at the July 10th meeting.
B. Sullivan and K. Schlegel asked if they could have a Town email address. N. Poore stated he would take care of this.
R. Davenport asked about Jake Brake regulations. N. Poore indicated that there were no present local regulations and that the Board had previously asked to have a recommendation on available options. N. Poore stated that he would have the Police Chief submit a report for a future Board meeting.
D. Fiske stated that he plans to place an item on the July 10th agenda to discuss new ideas for the design of parking behind the Town Office.
D. Fiske mentioned that he would be attending the festivities in Wells this Saturday associated with the Wells and Kennebunkport 350th anniversaries.
N. Poore reported that the Board needed to act a Street Opening permit for Wildwood Realty (property owner) and Don Bryant Excavation (contractor) for an opening that has already occurred without a permit on Crescent Avenue. N. Poore reported that the applicant has already paid the $250 fine. T. Spang moved the application be approved. R. Davenport seconded the motion. There was no discussion except that D. Fiske stated that the approval should have the usual condition that the road be repaved from curb to curb. The motion passed 5-0. The Board then asked N. Poore to add this condition to every permit.
Maryline White mentioned that the cross walks need to be painted. D. Fiske responded that the Town Manager would respond to her request.
Tom Bond asked for an explanation of activities and responsibilities of various committees and boards. D. Fiske provided a brief explanation.
K. Schlegel suggested the Board consider the establishment of a Sewer Committee. The Board decided that this item should be discussed at the July 10th meeting.
N. Poore asked the Board to authorize him to deviate from the purchasing policy and only solicit two bids for a loan associated with the new highway truck. K. Schlegel moved to allow the Town Manager to solicit two bids. R. Sullivan seconded the motion. There was no discussion. The motion passed 5-0.
N. Poore reported that the Town’s insurance coverage is up for renewal and there is no concrete information to report except that it is once again very last minute. N. Poore stated that the agent reported it is the carrier’s responsibility for information being so late. N. Poore asked the Board to authorize him to take whatever action is deemed necessary to ensure the Town’s coverage is in place by July 1, 2003.
K. Schlegel moved to authorize N. Poore to take whatever action is deemed necessary to ensure the Town’s coverage is in place by July 1, 2003. T. Spang seconded the motion. There was no discussion. The motion passed 5-0.
11. Consideration of the June 26, 2003 Treasurer’s Warrant.
K. Schlegel moved to approve the June 26, 2003 Treasurer’s Warrant. T. Spang seconded the motion. There was no discussion. The motion passed 5-0.
12. Adjourn.
T. Spang move the meeting adjourn. K. Schlegel seconded the motion. The motion passed 5-0. The meeting adjourned at 7:15 PM.
Meeting minutes written and submitted by: Nathan A. Poore
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